AI tools are multiplying fast. New ones appear every week, each promising to save time, boost productivity, or fix overload.
The problem is not access to tools. The problem is choosing the right ones and using them in ways that genuinely improve how work feels and flows.
This page brings together a list of practical AI tools*, grouped around the real work challenges people face every day. Scroll through the tools or select your preferred topic below:
- Personal Productivity
- Email Management
- Meetings Management
- Leadership & Culture
- Delegation Skills
- Giving Feedback
- Team Coaching Skills
- Presentation Skills
- Project Management
- Team Communications
*We are not affiliated with any of the tools listed below.
Making Time for What Matters
AI tools that help you prioritise, plan, and focus on what really matters.
- Motion
Automatically schedules tasks based on priority and deadlines, helping work fit real capacity. - Reclaim.ai
Protects focus time by intelligently managing meetings and flexible work blocks. - Sunsama
Encourages realistic daily planning by linking tasks to available time. - Todoist
Uses AI to suggest priorities and help organise work without complexity. - Notion
Supports structured thinking and prioritisation when used with clear intent.
Email Without the Stress
AI tools to reduce inbox overload and make email clearer and calmer.
- Microsoft Copilot
Summarises email threads, drafts replies, and highlights next steps in Outlook. - Google Gemini
Helps summarise, search, and draft emails directly within Gmail. - Superhuman
Uses AI to triage inboxes and surface what matters most. - SaneBox
Automatically filters low priority emails to reduce noise. - Shortwave
Combines AI summaries with smart inbox organisation.
Fewer, Better Meetings
AI tools that help meetings earn their place and lead to action.
- Otter.ai
Transcribes meetings and highlights key points and actions. - Fireflies.ai
Records, summarises, and tracks decisions across meetings. - Microsoft Teams
With Copilot, supports agenda creation and meeting summaries. - Zoom
AI Companion provides summaries and follow ups after meetings. - Krisp.ai
Uses AI to remove background noise in meetings so conversations are clearer and less draining.
Leading Calmly When Work Feels Messy
AI tools that support clarity, consistency, and trust in leadership.
- ChatGPT
Useful as a thinking partner for leadership communication and decisions. - Culture Amp
Uses AI to surface themes and insights from engagement data. - Lattice
Supports structured feedback and development conversations. - Leapsome
Helps leaders align goals, feedback, and growth. - Peakon
Turns sentiment data into clearer leadership insight.
Letting Go Without Losing Control
AI tools that support delegation, ownership, and follow through.
- Asana
Uses AI to clarify responsibilities and surface risks. - ClickUp
Supports delegation with clear task ownership and status. - Trello
Simple visual delegation without overengineering. - Monday.com
Makes work visible without micromanagement. - Notion
Shared clarity when delegation is documented well.
Feedback That Lands and Leads to Change
AI tools to support clear, kind, and actionable feedback.
- Wordtune
Refines your text for clarity, tone, and impact, helping you craft feedback that feels clear and considerate. - Lattice
Structures ongoing feedback conversations. - 15Five
Supports regular check ins and feedback loops. - Culture Amp
Turns feedback data into clear themes. - Small Improvements
Encourages lightweight, continuous feedback.
Coaching Conversations That Actually Help
AI tools to support thinking, reflection, and ownership.
- CoachAI
Helps generate context-specific coaching prompts and reflective questions designed to deepen conversations. - CoachHub
Combines human coaching with AI insights. - BetterUp
Uses data to support leadership growth. - Culture Amp
Encourages small behaviour changes through data-led insights and manager prompts. - Ask Graham AI
Helps you work more productively, lead with kindness and get unstuck when you’re not sure where to turn.
Presenting with Clarity and Confidence
AI tools that help ideas land clearly and simply.
- Beautiful.ai
Helps structure slides without clutter. - Tome
Supports narrative driven presentations. - Canva
AI assisted design for clear visuals. - Gamma
Turns ideas into clean decks quickly. - PowerPoint
With Copilot, supports drafting and refinement.
Projects Without the Overwhelm
AI tools to support momentum, visibility, and progress.
- Asana
Highlights blockers and dependencies. - ClickUp
Keeps projects visible without complexity. - Notion
Centralises project thinking and documentation. - Linear
Clean project tracking for focused teams. - Wrike
Supports planning and delivery at scale.
Team Communication Without the Noise
AI tools to reduce confusion and improve shared understanding.
- Slack
With AI summaries and channel recaps. - Microsoft Teams
Integrates chat, meetings, and shared work. - Loom
Replaces unnecessary meetings with clarity. - Miro
Supports shared thinking visually. - Slite
A simpler team knowledge and communication hub that centralises docs, decision records, and outcomes without over-engineering.
A final thought
AI tools do not create better work on their own.
Without clear priorities, healthy boundaries, and thoughtful leadership, they simply help work move faster and louder.
Used intentionally, though, they can support calmer decisions, clearer communication, and more human ways of working.
The real question is not which tools you use.
It is how you choose to work.
If you want help making sense of that, Think Productive workshops support teams to build better habits around focus, prioritisation, communication, and leadership.
There is another way to work.
P.S. We periodically review this page to keep up to date with the ever-changing AI landscape.