Our approach turns traditional time management training on its head.
Overwhelmed? Struggling with constant distractions, information overload and a rapidly changing business environment? Under pressure to juggle productivity and wellbeing? Challenging time ahead? We’re here to help.
Time is not your most precious resource: your attention is. We help you manage attention and focus, projects and actions, as well as choices and habits.
At the end of this full-day, deep-dive workshop, with at-device implementation, you will have developed and implemented the systems and techniques set out in Graham Allcott’s ‘How to be a Productivity Ninja’ book.
You’ll reduce stress by eliminating those nagging feelings of doubt, guilt and overload panic, and replace them with a focused, playful, purposeful and productive momentum.
We recommend:
In-person or online
6hrs
15 people
What you’ll learn & do
During this hands-on session, your people will discover:
- How to get more of your best work done, even in an age of information overload and constant change
- A trusted ‘second brain’ system for managing your actual workload, built right there on the day
- How to juggle multiple projects, priorities and responsibilities with more clarity and less reactivity
- Where AI fits into your Productivity Ninja habits, from planning your day and managing meetings to overcoming resistance and staying focused
94%
of participants would recommend our workshops
Who is this workshop for?
- You’re a HR or L&D lead looking for a practical, high-impact session that gives your whole team a shared system for managing workload and focus
- You manage a team and want everyone working from the same habits and language around priorities, attention and deep work
- Your people are overwhelmed, reactive and struggling to do their best work amid constant meetings, emails and interruptions
- You’re onboarding new starters and want to set them up with the right habits from day one
What this workshop offers
- Learning by doing. 50% group training, 50% at-desk implementation with individual support
- A system built on the day. Everyone leaves with a working second brain, not a to-do list of things to set up later
- A format that fits. One full day or two consecutive half days, in person or live online, for up to 15 people
- AI as an ally. Practical ways to use AI for planning, meetings and focus, without adding noise
- Learning that lasts. Every participant gets access to the Productivity Ninja® Academy
- Built to stick. Add an Impact Clinic 1 and 3 months later to keep new habits alive.
What you’ll do
The day splits: half group training, half hands-on implementation, with your Productivity Ninja coaching you individually along the way.
You’ll start by identifying what’s actually driving your overwhelm, and why productivity and wellbeing are more tangled together than most time management advice admits. From there, you’ll learn to manage attention instead of time, and build a “second brain” to hold your projects and actions instead of your head.
Then you’ll apply it. With one-to-one support, you’ll build your own system live, using your actual workload, not a template to adapt later. You’ll also look at where AI fits in, from planning your day to managing meetings and staying focused when things get noisy.
82% of participants leave having implemented the model and feeling genuinely more in.
What happens when attention management works
When people learn to manage attention instead of just time, everything changes:
- Inboxes and to-do lists stop feeling like a source of guilt and overload
- Focus becomes something people protect, not something that just happens if the day allows it
- Multiple projects and priorities get handled with clarity, not constant reactivity
- Ideas turn into finished outcomes, instead of staying open tabs and half-started tasks
eBay
“It was a well thought out, practical and the best use of my time I have had in a training session for years.”
Ronan Gillen
Benefits & Results
The most immediate benefit is a working system: everyone leaves with their own “second brain” set up and running, not a set of ideas to implement later. But the deeper shift is in how people relate to their workload. Once they understand that attention, not time, is what’s worth protecting, they make better decisions about their day without needing anyone to chase them.
And because every participant gets an eCopy of How to be a Productivity Ninja plus access to the Productivity Ninja® Academy, the change keeps building well after the session ends.
What your organisation gets
A team working from the same system, with a shared language for talking about workload, focus and priorities. That last part matters more than it sounds. Once everyone knows what “second brain” or “managing attention, not time” actually means in practice, conversations about capacity and priorities get easier, and the habits stick because everyone around you is building them too.
Uni of Bristol
“Very impressed.
Actually the most productive and enjoyable course I’ve ever been on.”
Lisa Hutchinson
Why it matters
Teams don’t struggle with productivity because they lack effort, they struggle because they’re managing the wrong thing. Time is finite and unmanageable, but attention is the resource that actually determines what gets done.
- Information overload and constant interruptions leave people reactive instead of focused
- Without a trusted system, ideas and tasks get lost, half-started, or endlessly re-organised instead of finished
- Doubt, guilt and overload panic build quietly until burnout feels like the only outcome
Frequently Asked Questions
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It’s a practical system for modern work where attention management beats old-school time management. Instead of trying to do everything, you build habits and workflows that protect focus, reduce overload, and turn ideas into outcomes. The approach comes from Graham Allcott’s bestselling book and our workshops.
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Participants build a working “second brain” on the day, leave with a clear plan, and report feeling more in control. Our session outcomes consistently show high implementation and recommendation rates when teams adopt the model and habits together.
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You’ll learn the core Ninja habits: Capture & Collect, Organise, Review, Do; set up a trusted second‑brain system and practice attention modes for deep work.
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Yes. The workshop runs in‑person or live online. The facilitation is designed for interaction, focus, and accountability so distributed teams can adopt the same habits and tools together.
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Productivity isn’t just personal. When leaders model clarity, kindness, and realistic expectations, teams get psychological safety and space for quality work — which boosts engagement and performance. Our wider programmes pair Ninja skills with leadership behaviours to make change stick.
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Yes. We show how AI tools inside everyday platforms can support focus, organisation and attention management. The session highlights simple ways to use AI without becoming dependent on it or adding extra noise to your workflow.